Talk:Auckland DQ RPG Club Rules

Getting Started

The web site for incorporated societies is online here

The full details of what we have to do to start one are here.

Part of that is the requirement to have rules for the society, hence this page.

I have based ours on the sample rules tweaked to be specific to our purposes.

Could a couple of you please review this page for reasonableness, consistency, and to ensure I haven't missed any of the things we MUST have which are detailed here.

Changing the rules after we incorporate is a pain, better to get them correct now.

Thanks, - Stephen 00:04, 7 March 2012 (UTC)

I noticed that there is no requirement to notify members of a committee meeting. I would have thought you had to publish a meeting date so you can't engage in voting skullduggery by arranging meetings without letting people know. On the other hand, it may be an inherent part of the way these things work that you must notify everyone, and I have missed this.

-Jim

The mandatory requirements are all around the Society Meetings (AGM/SGM), when and how committee meetings happen is our own affair.

In actuality I expect we'll only have one committee mtg a year to make sure we've covered all the statutory requirements before the AGM.

- Stephen 03:02, 8 March 2012 (UTC)

1) The way I read it at the moment, only Active Members (those that pay subs and are actively playing) have voting rights. Should not Trial and Passive members also be able to attend meetings and vote? I presume a Passive Member is someone who has paid their subs but is taking a 'break' from active gaming at this stage - sort of like a supporting membership.

Active = Paid (and probably playing). Passive = not playing and not paying. If you're not willing or not able to pay you don't get a say in how the money is spent. - SM.

2) I take it that any Member can attend committee meetings and have a say, but not permitted to vote.

In theory, yes. - SM.

3) Are Gods/Campaign meetings the same as Committee Meetings or are they going to be separate entities?

Gods/Campaign Mtgs are club activities, they are independent of the statutory requirements of an incorporated society. - SM.

- Keith 08:19, 8 March 2012 (UT)

Keep in mind that DQ Inc is being created purely to make the financial aspects of $700-$1,000 annual turnover nice and open and legal. It means we can open a club bank account and it should make the hall hire discount applications simpler because we would then fit the appropriate model. It will exist to pay the rent (Hall Hire), Virtual Rent (wiki), and SGT printing. It should not change how games and the campaign are run. It doesn't need to and who would want it to. It's a painful bunch of legalese and bureaucracy to get started and a smaller pain to keep going but we should be able to keep the pain to a minimum, observe the statutory requirements, and keep everything ticking over without fuss.

- Stephen 08:54, 8 March 2012 (UTC)